Commercial Roof Installation: What to Expect

Commercial Roof Installation: What to Expect

Rufus WestRoofing Contractors


It can be a whirlwind to work with contractors on a roofing project. People are coming and going, and you may not know what they are charging you for. It’s essential to have an understanding with your contractor so that you know what to expect during your commercial roof installation.

Here at West Roofing Systems, we’ve installed over 57,700,000 sq. feet of roofing domestically and internationally. During that time, we have noticed that it can be tough to trust a contractor with such a big project.

We are dedicated to not selling you a new roof but working with you on a solution for your roofing problem. In this article, we will explain what you can expect after you sign your roof contract and get ready to start your roofing project.

This is Part 2. Click the Read Part 1 – How Commercial Roof Quotes Are Made: Our Process



Signed Roof Quote

The last step of the roof quote process is to provide a project proposal. You have the opportunity to negotiate or revise your project to meet your building needs and budget. After an agreement is reached, we accept a signed contract a few different ways:

  • Signed Proposal
  • Purchase Order
  • AIA Contract


When the signed document is received, we move forward with getting your project on our schedule.


Scheduling A Roof Project

West Roofing Systems, Inc. To Recognize The Importance Of Roofs, Roofing Industry During National Roofing Week, June 3-9

Our team gets together regularly to put new projects on our production schedule. We always recommend contacting our technical reps before the roofing season starts. The earlier you get a signed contract to our team, the earlier your project will be secured on our schedule.

There are a few aspects that affect when your project is scheduled:

  • Weather – Weather is one of the most critical factors that affect the scheduling of a roof project. If you have roofing material that is more temperature sensitive (such as coatings or SPF), then you may be limited by time of year. If you have extreme weather (stints of heavy rain or dangerous heat), it will delay your project.


  • Crew Availability – Any contractor is limited by the number of crews that they have. As contracts are signed, crews are assigned to jobs. The later you start your project into the season, the further back you may be on a crews’ schedule. And if there is a delay in one of a crews’ jobs, it delays the rest of their jobs.


  • Level of Urgency – When we evaluate a facility roof and talk to the owner, we will determine how urgent a roof project is. If you have leaks and significant issues, you may be prioritized a bit higher on the list.


  • Distance – How far the crew has to travel for a project can affect when it gets scheduled. If a crew has to stay in hotels nearby, that project may wait until after a holiday.


  • Facility Schedule – We try to take into account the schedule of the facility that the roof is being installed on. For example, if we are working on a school building, we try to complete the project before the school years starts.


While we work on scheduling your roofing project, your technical rep will keep you up to date to when your project is due to start.


Roof Project Preparation

Commercial Roof Supplies

Commercial Roof Supplies

During the quote process, the technical rep will gather all of the information in regards to the materials needed, safety protocols and any other information that the crew needs to complete the job.

During the project preparation phase, the operations manager will come in to make sure the materials are ordered and ready, the safety director will review anything needed for the crew and public’s safety and the production manager will ensure that the crew is ready and on schedule for the project.

During this time, your technical rep and operations manager will stay in contact with you to ensure that you are up to date on the project schedule.


Day One of Roof Project

The first day of the roofing project is taken to set up and prepare for the project. Our teams set up safety equipment, coordinate where to store trucks and supplies and communicate with the building owner/manager to make sure we interfere as little as possible with their daily routines.

If you have any special requests or directions that the roofing crew should follow, this is the time that you can confirm that information with the project foreman.


Last Day of Roof Project

On the last day of the project, the crew finishes the installation and finalizes the project. When everything looks good, they will clean up their supplies and make sure everything is cleared off of the roof.

When they get off the roof, the crew will clean up anything on the ground including:

  • Replacing any grass
  • Clearing out any car or property protection
  • Making sure there is no trash left on the grounds


Quality Control

Commercial Infrared Survey

Greg Haas Performing a Survey

When the crew has fully completed the job, the technical rep will revisit the roof for quality control. They will take pictures of the completed work for the building owner to see and they will develop a punch list (a list of items that can be improved before the final sign off). A crew will come back to complete the punch list, and the project is done.

The technical rep will confirm with the building owner that the project is complete and talk about upkeep and roof maintenance. After that, West Roofing Systems is your roofing partner for when you have emergencies, repairs or other roof work to be done.


If you have any further questions about what your commercial roofing system will cost or how to start a project, email us anytime at info@westroofingsystems.comor by filling out our form online to find out more.

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Rufus West